Monard Law cares about your privacy and wants to be fully transparent about the way in which your personal data are collected and used. Monard Law is committed to ensuring compliance with all applicable data protection laws and regulations at all times.
When Monard Law collects and uses your personal data it acts as a data controller. Monard Law BV is a company established under the laws of Belgium, registered under the number 0538.839.651 and with its registered office at Avenue de Tervueren 270, 1150 Brussels, Belgium.
Information we collect
We may collect and process your personal data when you contact us for legal advice or other types of services. Monard Law collects personal data that may include:
- Job title;
- Contact details;
- Telephone number;
- Email address;
- VAT number;
- Information on event attendance, including event photographs;
- Job applicants’ documents;
- Any documentation required under the regulations concerning anti-money laundering (e.g. copy of your ID-card).
Please rest assured that we limit our request to personal data that are necessary to provide you with the products or services you have expressed interest in.
You can visit our website without providing any personal data. However, if you do not provide information requested by us, we may not be able to provide services to you or the website may not function properly.
How we use your personal data
We may use your personal data to:
- Provide you with the requested legal advice;
- Process your requests for information;
- Provide you with any other services you request;
- Provide you access to online tools developed by us;
- Occasionally send you our newsletter or any information on upcoming seminars and events;
- Comply with legal requirements or other mandatory obligations;
- Improve our services and manage our website’s content;
- Analyze website traffic;
- Process your job application.
Consequently, we only process your personal data either (i) to execute the service agreement concluded between you and Monard Law, (ii) to comply with our legal obligations or (iii) when we feel we have a legitimate interest to do so that does not harm your right to privacy protection (e.g. sending of newsletters).
We will not retain your personal data for a period exceeding what is necessary to fulfill the purposes set out above. Except for anti-money laundering purposes, the retention period will not exceed five years after the last use of your personal data, with the exception of job applicants’ documents which will not be kept longer than two years after the application close date.
With whom we share your personal data
Monard Law may share your personal data with third parties providing services on our behalf. This includes amongst others service providers for event organization and website management.
These third parties will only have access to your personal data to the extent required to perform their services. We make every effort to ensure these third parties respect our privacy standards at all times, as well as data protection laws and regulations.
We may also disclose your personal data to third parties, including law enforcement bodies, where we are requested by law to provide information, i.e. for anti-money laundering purposes.
Monard Law does not transfer your personal data outside the EEA.
Our website may contain links to other websites that are not managed by Monard Law. Monard Law cannot be held responsible for any privacy measures or content on these websites.
Under certain circumstances, you have the right to:
- Request a copy of your personal data;
- Rectify your personal data;
- Request erasure of your personal data;
- Object to the processing of your personal data (e.g. for marketing purposes);
- Withdraw your consent at all times (e.g. unsubscription to our newsletter).
All requests, complaints or queries may be addressed to Monard Law via email to email@example.com. We will consider any requests, complaints or queries and provide you with a reply in a timely manner. You can also file a complaint to the Belgian Data Protection Authority should you not be satisfied with the way in which we handle your personal data.
How we protect your personal data
Monard Law is fully committed to safeguard your personal data by taking adequate organizational and technical measures against unauthorized access, unlawful destruction or accidental loss of your personal data.
What is a cookie?
A cookie is a small text file containing information which the server of the website you are visiting stores in the web browser of your computer or your mobile device.
What type of cookies do we use?
Monard Law uses different types of cookies:
- Functional cookies to remember your personal website preferences and avoid having to repeat the same communication steps during subsequent visits. The information these cookies collect may include personal data that you have disclosed. If you do not accept these cookies, the performance and functionality of our website may be affected and/or access to content may be restricted;
- Performance cookies to determine how you use our website with the intention of adjusting and improving the content and ease of use of our website. These cookies do not allow us to identify you as an individual. All data is collected and aggregated anonymously;
- Google Analytics cookies to help us improve our website. These cookies provide us with information on how users interact with our website (e.g. length of visit, number of visitors) without collecting any personal information that could identify a visitor.
How can I control or delete cookies?
If you have any questions in relation to this policy please contact us at firstname.lastname@example.org.